Non-Legal Staff

Work side-by-side with lawyers in one of Boston’s leading law firms.

Built for excellence

Choate is unlike other law firms. We represent clients in their most important matters across the US and internationally from one office. This single-office model puts teamwork and collaboration front and center and enables our lawyers and our non-legal professional staff to provide exceptional service to our clients. Choate recruits only the best and brightest, and we are dedicated to the long-term success of all of our employees.

 

Career development

As a non-legal staff member, you will be assigned a mentor and a Firm advocate on day one to ensure a successful integration into your role and into the firm. Your professional development is important to us, and so we offer a suite of onsite training programs through Choate University, sponsor a variety of educational and career advancement opportunities, and conduct formal ninety-day, mid-year, and annual review processes to provide you with continuous feedback so that you can succeed here and make the maximum contribution to the Firm and our clients. 

 

Compensation

Choate offers competitive pay and a comprehensive benefits program to our non-legal staff. Our benefits program in particular is aimed at helping our staff maintain health and wellness and achieve short- and long-term financial security. The firm offers a choice of medical and dental plans, firm-sponsored life and disability insurance, 401(k) and profit-sharing retirement plans, and generous paid time off, in addition to on-site child care, free health screenings, educational seminars, and other activities that promote a balanced and healthy lifestyle.

Open Positions

Professional Development Manager

Job Summary:

The Professional Development Manager will be part of the leadership team, managing Choate’s talent development efforts, whose work includes collaborating with talent development partners to help our associates, patent agents and staff scientists become exceptional and navigate their careers at Choate, as well as developing the strategy for and overseeing Choate’s robust attorney training agenda.

Job Functions:

Attorney Development

  • Collaborate with Choate’s Talent Development Partners to help accelerate the development of our associates, patent agents and staff scientists (our “clients”) (30-35% of job). This includes:
    • Meeting routinely with our “clients” and their mentors / talent development partners with the goal of helping our clients respond to ongoing informal feedback and annual review feedback to achieve their professional development goals.
    • Meeting quarterly with partners by practice group to discuss associate development and implement programs and approaches to develop our talent more quickly.
  • Play a key role in the management and execution of the Firm’s annual review and upward review processes.

Training

  • Play a lead role in the strategic planning and development of the Firm’s training agenda for attorneys (30-35% of job). This includes:
    • Working closely with the Chief of Legal Recruiting and Talent Development and Department and Training Partners to develop strategies and identify innovative approaches to address the needs of each department including substantive and skill-based training.
    • Managing the team that executes all on-site trainings.
    • Collaborating with Legal Recruiting regarding summer associate training.
    • Overseeing the firm’s usage of external training resources, e.g., NITA, PLI, Practical Law, HotShot, MCLE and the BBA.

Other Professional Development Work

  • Collaborate with the Professional Development team to execute programs in support of Choate’s people mission, The Shared Compact, including:
    • Managing new associate and lateral hire orientation and integration.
    • Monitoring the effectiveness of Choate’s mentor program, address issues and continue to build the Mentor Toolkit.
    • Executing elements of the Firm’s Feedback Initiative including Feedback Fridays, the Feedback All-Star Program and the Feedback Toolkit.
    • Implementing the Patent Agent Law School program.
  • Actively participate and contribute to the Professional Development team discussions focused on continual improvement of all of these programs and help to implement selected approaches.
  • The remainder of this person’s time will be spent across a variety of these topics and programs.

Essential Competencies:

  • Skilled at building the relationships and credibility required to successfully advise attorneys at the associate and partner levels; comfortable and knowledgeable in most effective approaches to influence the behavior of others and give feedback to help attorneys achieve their professional development goals.
  • Strong interpersonal and leadership skills to enable the development of effective working relationships throughout the Firm.
  • Highly organized and able to multi-task on a daily basis; able to adjust to shifting priorities.
    • Able to work independently and as part of a team with a proactive and positive style that fosters collaborative working relationships.
  • Utilizes innovative thinking, creativity, and sound analytics and decision-making to ensure the highest level of achievement, productivity, and work satisfaction.
  • Able to handle confidential information and matters with discretion and good judgment.

Qualifications:

    • Bachelor’s Degree required, Juris Doctor would be a strong plus.
    • Minimum of 5+ years of experience in professional development in a law firm, law school or professional services environment is required.
    • Proven expertise in Microsoft Office, including Word, Excel, Outlook, and PowerPoint.
    • Knowledge of viDesktop and Epicor, or other HRIS system helpful.

Physical Requirements:

  • Must have minimal physical mobility. Position may occasionally require standing, walking, reaching, and lifting up to 15 pounds.
  • Must have the ability to operate equipment such as a computer and copy machine.
  • Must have the ability to communicate clearly and to read and follow detailed instructions.
  • Must have the ability to prepare assorted documents and other related materials.
  • Must have the ability to work in stressful conditions under time deadlines.

 

To apply, please click here.

 

Director of Lateral Hiring and Alumni Relations

Job Summary:

The Director of Lateral Recruiting and Alumni Relations is an important role within the Firm. Reporting to the Firm’s Chief Human Resources Officer, the goal of this individual will be to develop, lead, and promote the Firm’s lateral attorney hiring and alumni relations strategy and operations.

The Director will be responsible for building a first-rate hiring program that attracts the highest caliber of legal talent, including lateral counsel, associates, patent agents and staff scientists. In addition, the individual will be instrumental in designing strategies that enhance the Firm’s ongoing commitment to hiring diverse lawyers and other legal professionals.

Working closely with the Firm’s management and Alumni Relations Committee, the Director will also lead strategic and tactical initiatives which will significantly enhance alumni relationships and build upon this important network. The individual will be an active member of the community, and will serve as an important representative of the Firm at a wide range of functions, programs and events.

Job Functions:

Lateral Hiring

  • Design, develop and direct all aspects of the Firm’s lateral hiring programs.
  • Develop assessment tools that measure the effectiveness and quality of recruitment initiatives, including candidate evaluations, acceptance rates and other trends in the legal talent market.
  • Working closely with Department Chairs and Practice Group Leaders, proactively identify lateral hiring needs across the Firm.
  • Create strategic initiatives that generate a robust pipeline of qualified candidates, particularly within growing practice areas.
  • Develop and execute on targeted candidate sourcing plans.
  • Create strategic recruitment programs and materials that differentiate Choate in the marketplace.
  • Ensure all candidates receive a first-rate experience throughout all phases of the recruitment process.
  • Working closely with the Firm’s Co-Managing Partners, play a critical role in supporting the lateral partner hiring, onboarding and integration processes.
  • Create strategies that enhance the Firm’s ability to attract diverse lawyers and other legal professionals.
  • Develop and manage all search Firm relationships, including negotiating fee arrangements.
  • Direct all aspects of the offer negotiation and pre-employment processes.

Alumni Relations

  • Working closely with the Firm’s management and Alumni Relations Committee, develop and implement programs that promote and enhance alumni engagement.
  • Identify, plan and execute a variety of alumni events, including those that are both broad-based, as well as those that are industry or practice-specific.
  • Create affinity-based alumni networking opportunities, e.g. women’s leadership forums, etc.
  • Develop and implement strategies and tactics that result in regular communication and “touch points” with alumni to keep them informed about current events at the Firm, including alumni newsletters, thought leadership articles and social media outreach.
  • Create career placement programs and referral networks, including associate transition services and in-house placements with clients.
  • Develop and maintain a robust alumni contact database.

General

  • Develop and maintain lateral hiring and alumni relations budgets, as well as report on expense variances throughout the year.
  • Create processes and systems that promote a high level of organization and efficiency with respect to lateral hiring and alumni relations efforts.
  • Participate on internal Firm committees as appropriate.

Essential Competencies:

  • Strong interpersonal and leadership skills to enable the development of effective working relationships throughout the Firm.
  • Highly organized and able to multi-task on a daily basis; able to adjust to shifting priorities.
  • Able to work independently and as part of a team with a proactive and positive style that fosters collaborative working relationships.
  • Maintains current knowledge of trends and developments affecting the department and the Firm.
  • Must possess the attributes necessary to represent the Firm externally at law schools and other organizations within the legal community.
  • Must be able to build positive relationships with law schools and recruitment agency professionals.
  • Utilizes innovative thinking, creativity, and sound analytics and decision-making to ensure the highest level of achievement, productivity, and work satisfaction.
  • Able to handle confidential information and matters with discretion and good judgment.

Qualifications:

  • Bachelor’s Degree required, Juris Doctor would be a strong plus.
  • Minimum of 5+ years of experience in managing lateral recruitment or practicing law in large law firm setting.
  • Proven knowledge of legal industry and best practices for identifying top legal talent.
  • Proven expertise in Microsoft Office, including Word, Excel, Outlook, and PowerPoint.
  • Knowledge of LawCruit or other applicant tracking systems.

Physical Requirements:

  • Must have minimal physical mobility. Position may occasionally require standing, walking, reaching, and lifting up to 15 pounds.
  • Must have the ability to operate equipment such as a computer and copy machine.
  • Must have the ability to communicate clearly and to read and follow detailed instructions.
  • Must have the ability to prepare assorted documents and other related materials.
  • Must have the ability to work in stressful conditions under time deadlines.

 

To apply, please click here.

Talent Development Assistant

Job Summary:

The Talent Development Assistant is an important member of the Legal Recruiting and Professional Development Department. The individual will provide programmatic support and perform administrative tasks to help attract and retain top talent.  The role requires a highly organized, detail-oriented individual with good project management skills, strong client service orientation, and excellent written and verbal communications skills. 

Job Functions:

    • Manages logistics for all training programs and professional development and recruiting related meetings including reserving conference rooms, sending invitations, monitoring attendance, and liaising with other departments as needed, e.g., IT, office services, dining, etc. Routinely interacts with attorneys and other staff throughout the Firm.
    • Member of recruiting event planning team, liaising with attorneys, law schools, and vendors as appropriate. Periodically attends events.
    • Processes candidate applications and manages recruiting systems (Lawcruit) and other tracking tools used by the team. Assists with scheduling interviews.
    • Provides support for the annual associate and summer associate review processes. Helps configure the databases, collect feedback, and compile and distribute materials.
    • Conducts analysis and produces/updates presentations using Microsoft Office tools (Word, Excel, Powerpoint) in support of various team initiatives.
    • Processes payment for vendor invoices, candidate reimbursements, and Bar memberships and associations.
    • Available to help other team members with special projects that may arise.
    • Additional responsibilities as assigned.

 

 

 

Qualifications:

 

    • Bachelor's Degree preferred.
    • 1-3 years of experience in legal recruiting, professional development, or administrative experience in a law firm, law school, or professional services environment.
    • Strong computer skills, including proficiency in Microsoft Excel, Outlook, PowerPoint, and Word. Knowledge of LawCruit, viEval, and Epicor or other HRIS system helpful.
    • Professional presence.
    • Must be proactive and motivated to learn, and possess strong analytical and problem-solving skills.
    • Excellent attention to detail and strong organizational and time management skills.

 

    • Strong interpersonal, oral and written communication skills.
    • Flexibility to work overtime when needed.

Physical Requirements:

  • Must have minimal physical mobility. Position may occasionally require standing, walking, reaching, and lifting up to 15 pounds.
  • Must have the ability to operate equipment such as a computer and copy machine.
  • Must have the ability to communicate clearly and to read and follow detailed instructions.
  • Must have the ability to prepare assorted documents and other related materials.
  • Must have the ability to work in stressful conditions under time deadlines.

 

To apply, please click here.

Probate and Estate Analyst

Job Summary:

Under the direction of the Estate Administration Manager and the responsible attorney, the analyst will be responsible for the handling of all routine probate court filings. The responsibilities for this position include, but are not limited to:

Job Functions:

  • Prepares all routine probate court filings, including petitions for appointment of Personal Representatives, conservators or guardians and petitions for appointment of successor trustees where trusts are subject to court supervision.
  • Prepares Inventory, accounts and all related court filings for estates and prepares conservator’s and guardian’s financial plans and accountings.
  • Responsible for securing allowance of accounts on testamentary trusts administered both at the firm and by external fiduciaries and appointment of testamentary trustees.
  • Maintains a probate court docket for each estate and testamentary trust administered by the firm, together with an effective tickler system for insuring that accounts are allowed by the court on a regular basis.
  • Coordinates with Estate Administrators assigned to each estate on the appointment of Personal Representative and the status of all court filings related to the estate.
  • Assist with preparation and recording real estate documents where transfers of real property occur through an estate.
  • May assist with preparation and court filings for other routine documents as directed by Estate Administration Manager or other attorneys.
  • May assist with administration of smaller estates as directed by Estate Administration Manager.
  • Where direct contact with clients is required as part of an assignment, establishes and maintains an effective working relationship with the clients and related advisors and other professionals to obtain and provide information and respond to any concerns or questions.
  • Reports to the Estate Administration Manager and other as attorneys as may be appropriate the status and issues relating to the administration of assigned estates and probate matters.

Qualifications:

  • Three + years of probate experience.
  • Exceptional written, oral, and interpersonal communication skills.
  • Proven ability to think quickly in a fast-paced environment. Strong organizational, problem solving and analytical skills.
  • Ability to work in a multi-task environment with minimal supervision.
  • Proficient use of various software packages, including Excel, Word, Outlook, and PowerPoint. Knowledge of SE2 Trust Accounting System or similar, TrustEase, CCH ProSystem FX, Zane Software, CCH ViewPlan, ZCalc, or similar systems beneficial.

Physical Requirements:

  • Must have minimal physical mobility. Position may occasionally require standing, walking, reaching, and lifting up to 15 pounds.
  • Must have the ability to operate equipment such as a computer and copy machine.
  • Must have the ability to communicate clearly and to read and follow detailed instructions.
  • Must have the ability to prepare assorted documents and other related materials.
  • Must have the ability to work in stressful conditions under time deadlines.

To apply, please click here.

Bill Pay Specialist

Job Summary:

To provide bookkeeping support to all Wealth Management and Family Office Services clients. 

Responsibilities:

    • Receiving and sorting incoming payments with attention to detail.
    • Managing the status of recurring payments, account balances and identifying potential shortfalls for our large family office clients.
    • Create and maintain individual client payment schedules and reconcile payment process daily.
    • Responsible for setup and maintenance of all cash items including: wires, checks and ACH payments.
    • Oversee bill payment process including check printing and mailing.
    • Frequently meet with family office team to provide updates workflow, outstanding items, potential issues and cash needs.
    • Assist with client reporting needs.
    • Assist other team members on cash processing items as needed.

Essential Competencies:

    • Proven experience as a billing specialist.
    • Works proactively with others to support efforts within a department or function of the Firm.
    • Maintains current knowledge of trends and developments affecting the area of specialization.
    • Uses innovative thinking and exercises sound judgment to achieve results.

Qualifications:

    • 3-5 years of progressive experience within Trust Operations or family office required.
    • Superior knowledge of Trust Operation/family office procedures and the processing of individual account transactions.
    • Excellent client interaction skills.
    • Must be a team player and be able to consistently meet deadlines.

Physical Requirements:

  • Must have minimal physical mobility. Position may occasionally require standing, walking, reaching, and lifting up to 15 pounds.
  • Must have the ability to operate equipment such as a computer and copy machine.
  • Must have the ability to communicate clearly and to read and follow detailed instructions.
  • Must have the ability to prepare assorted documents and other related materials.
  • Must have the ability to work in stressful conditions under time deadlines.

 

To apply, please click here.

Trust Advisor

Job Summary:

The Wealth Management Group (“WMG”) at Choate, Hall & Stewart, LLP administers more than $4.7 billion in assets (as of June 2018) for high net worth families. Family office clients receive comprehensive and sophisticated legal, tax and investment advice, together with administrative services from a dynamic group of collaborative professionals. Family Office Services within the WMG provides support and client service to the Firm’s partners and family office clients. Trust Advisors provide direct and indirect client support for all client account management needs. Working closely with the Firm’s partners and other internal team members, Trust Advisors act as the point person for assigned clients regarding account administration.

Job Functions:

Trust Advisors work with multi-generational families with diverse needs and administer accounts including trusts, IRA’s, investment management accounts, foundations and partnerships functioning as family investment funds. Trust Advisors are supported by Trust Assistants to facilitate to the day-to-day administration of accounts:

  • Assist Trustees with administrative decisions; ensure that assigned accounts are administered in accordance with their document terms.
  • Frequent direct contact with multiple generations of family members in person and via phone and email.
  • Support the WMG partners and clients on a range of subjects including financial, personal, and estate planning matters.
  • Monitors cash flow and performs budget analysis. Assists family members with general financial planning decisions. Coordinates specialized reporting as required.
  • Coordinate account activity, including, but not limited to, receipts and disbursements related to assets and beneficiary needs, opening, funding and closing accounts and facilitating charitable and non-charitable gifts.
  • Oversees asset custody (at Choate and outside institutions). Coordinates with external advisors and family consultants.
  • Monitor cash levels in accounts to ensure that all client needs can be met at all times.
  • Ensure that inter departmental communication is effective and that all account information is relayed and processed in accordance with established protocols. Coordinate service with other WMG departments: investments, tax, operations and legal.
  • Assume additional duties as assigned.

Essential Competencies:

  • Works proactively with others to support efforts within a department or function of the Firm.
  • Organizes and prioritizes assignments and serves as a department liaison to ensure collaborative efforts result in meeting or exceeding goals and standards.
  • Maintains current knowledge of trends and developments affecting the area of specialization.
  • Uses innovative thinking and exercises sound judgment to achieve results.

Qualifications:

  • Financial, accounting, or legal background including a related degree required.
  • Strong understanding of income taxes and investments including partnership, trust, estate planning, and estate/gift tax knowledge.
  • Minimum of 3 years of experience working with high net worth clients required.
  • Able to work well with a wide range of personalities.
  • Complex project management skills along with the ability to work on multiple teams and several projects at one time. Proven track record of success in leading projects to a successful completion under inflexible deadlines.
  • Strong analytical skills and the ability to draft complex reports and spreadsheets.
  • Strong Excel skills and a proficient user of all other MS Office Suite products. Adaptability to learn and become expert in new applications with limited formal training.

Physical Requirements:

  • Must have minimal physical mobility. Position may occasionally require standing, walking, reaching, and lifting up to 15 pounds.
  • Must have the ability to operate equipment such as a computer and copy machine.
  • Must have the ability to communicate clearly and to read and follow detailed instructions.
  • Must have the ability to prepare assorted documents and other related materials.
  • Must have the ability to work in stressful conditions under time deadlines. 

To apply, please click here.

Human Resources Coordinator

Job Summary:

The Human Resources Coordinator will be responsible for providing general support to the HR department in the areas of employee benefit plan administration, HRIS, performance management, recruitment, onboarding and off-boarding, and special projects.

 

Job Functions:

  • Assist in the evaluation, planning, and administration of the Firm’s various health, welfare, and retirement programs.

 

  • Audit monthly employee benefit plan invoices, ensuring additions, terminations, and changes have taken place correctly and in a timely manner.
  • Administer MBTA and gym-membership reconciliation and distribution.
  • Organize a wide array of wellness and retirement programs, educational seminars and on-site events.
  • Enter accurate and timely data into the firm’s HRIS system, including benefit changes, training program participation, and any job related updates.
  • Assist with the non-legal recruiting process, including posting open positions on the Firm’s various job boards, scheduling candidate interviews, and administering skills assessments.
  • Assist with onboarding new employees, by initiating candidate background checks, assembling benefit packets, creating new employee personnel and benefit files, coordinating new hire orientations, and scheduling new hire check-ins.
  • Create monthly Firm-wide “Welcome New Members of the Choate Team” email communication.
  • Coordinate monthly Emergency Preparedness Training for new hires.
  • Maintain accuracy of all employee personnel and benefit records.
  • Assist with special projects and provide general support to the Human Resources Department.

 

Qualifications:

  • Bachelor’s Degree in Human Resources or a related field with a minimum of 2-3 years of experience required.
  • Specific experience in employee benefit administration and HRIS preferred.
  • Demonstrated ability to organize work and set priorities to meet deadlines while working independently.
  • Superior verbal and written communication skills.
  • Professional demeanor and presentation.
  • Ability to handle confidential information and deal with sensitive issues in a discreet and ethical manner.
  • Demonstrated commitment to providing superior client service.
  • Strong technical skills in Microsoft Office.

 

Physical Requirements:

  • Must have minimal physical mobility. Position may occasionally require standing, walking, reaching, and lifting up to 15 pounds.
  • Must have the ability to operate equipment such as a computer and copy machine.
  • Must have the ability to communicate clearly and to read and follow detailed instructions.
  • Must have the ability to prepare assorted documents and other related materials.
  • Must have the ability to work in stressful conditions under time deadlines.

To apply, please click here.